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Administrative Coordinator – Environmental Services

Website Greenbelt Environmental Services

Our client, Greenbelt Environmental Services is a Canadian owned, family-run business serving a wide range of customers nationwide. We are environmental experts and enthusiasts with over 15 years of leading industry experience and expertise.

From one-off projects to weekly pick-ups, GES has the capacity to handle any project at any time. From bin and truck rentals to Ontario Regulation waste audits and hazardous waste removal, Greenbelt Environmental covers all services. GES takes care of bin and truck rentals in accordance to Ontario Regulation waste audits and hazardous waste removal.


Post secondary education, or the equivalent acceptable combination of education and experience.


  • Responsible for maintaining day to day administrative responsibilities including Collections
  • Following up with clients and trying to make sure payments are received in less than 45 days
  • Tracking weekly progress on collections
  • Collect credit cards and receive new credit cards once expired * Organizing mail
  • Check billing@greenbelt inbox and print any invoices that come through
  • Inputting invoices into Quickbooks and Reporting sheets
  • File invoices accordingly once processed and sent
  • Managing disputes
  • First point of contact directing calls or emails from new clients or prospective clients to the appropriate person
  • Responding to any emails from clients
  • Inputting all dispatched items into Freshbooks as well as marking deposits
  • Drafting invoices for all bins that have been removed or exchanged * Sending out any necessary reports to clients (ie invoices, statements)
  • Send out new client forms and make sure they are completed before service starts
  • Participation in weekly team meetings
  • Support with marketing initiatives
  • Posting advertisements and sales through online platforms (ex. Craigslist, Kijiji)
  • Managing social media
  • Drafting invoices once they are inputted into the system and submitting them to General manager for submission
  • Tabulate monthly reporting and submit to General Manager for review
  • Review all outstanding drafts at the end of the month and contact suppliers
  • Ensure suppliers are paid within the allotted time frame
  • Review monthly reports to ensure all invoices were received * Process credit cards
  • Ensuring all contracts are received, filed and appropriately signed
  • Managing and developing administrative database systems
  • Maintaining communication with team and following up on any outstanding activity
  • Create necessary training materials
  • Personal Support: Support with any personal initiatives including: bill payments, email management, travel bookings


  1. Proficient in Word, and Excel
  2. Freshbooks and Quickbooks
  3. Ability to do bookkeeping
  4. Customer service skills
  5. Organizational skills
  6. Effective communication skills
  7. Ability to work independently

Conditions of Term:

Minimum commitment 6 months (ongoing contract with room for growth)

30 hours per week / hours are flexible

To apply for this job email your details to

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